# People

See who is on your Machine team, invite someone by email as a Member or Admin, change roles, remove people, and resend or cancel invites.

Canonical page: https://themachine.myapps.ai/docs/desktop/settings/people

**People** shows everyone in your Machine account. *"Everyone here shares this
Machine account's bots and billing."* It's the same team you see on the
Machine web app, so a change in one place shows in the other.

![Settings → People: the invite row, the Members list, and a pending invite](/images/docs/desktop/settings-people.webp)

## Open People

Click your name at the bottom of the sidebar, then **Settings**, then
**People**. Or type *invite* or *members* in the Settings **Search** box.

At the top is your account's name, like *Northwind*, and a line that tells you
what you can do here:

| You see | Means |
|---|---|
| *"You can invite people and change roles."* | You're an **Owner** or **Admin**. You can manage the team. |
| *"You're a member; an owner or admin manages the team."* | You can see who's on the team, but not change it. Ask an owner or admin. |

## Roles

| Role | Who | Can manage the team |
|---|---|---|
| **Owner** | The account's owner. | Yes. The owner's role can't be changed here, and the owner can't be removed. |
| **Admin** | Someone an owner or admin made an admin. | Yes: invite, change roles, remove people, resend and cancel invites. |
| **Member** | Everyone else. | No. Members use the team's bots and see who's on the team. |

Everyone on the team shares the account's bots and billing, whatever their
role.

## Invite someone

Only owners and admins see the invite row.

### Type their email

Type their work email in the box, like *jordan@northwind.com*.
### Pick a role

Choose **Member** or **Admin**. **Member** is selected to start with. You can
change it later.
### Click Invite

Or press **Enter**.

What happens next depends on whether they already use Machine:

- **They already have a Machine account:** they join your team straight away
  and appear under **Members**.
- **They're new to Machine:** they get an invitation email, and appear under
  **Invited · waiting to join** until they accept. An invite lasts 14 days.

## Members

The **Members · N** list shows everyone on the team, where N is how many there
are. Each person shows their email and the date they joined.

If you can manage the team, each person other than the owner has:

- **A role menu**: switch them between **Member** and **Admin**. The change
  applies at once.
- **A bin icon** (*"Remove from the team"*): you're asked *"Remove their email
  from the team? They lose access to its bots."* Click **OK** to remove them.

Otherwise, each person shows their role as a label.

> **Removing someone**
> They lose access to the team's bots as soon as you confirm. To add them back,
> invite them again.

## Invited · waiting to join

Owners and admins also see invitations that haven't been accepted yet. Each
shows the email, the role they'll get, and when the invite expires, like
*Member · expires 10/24/2026*.

| Button | What it does |
|---|---|
| **↻** (*"Send the invite again"*) | Sends the invitation email again, and starts a fresh 14 days. |
| **Bin** (*"Cancel the invite"*) | Cancels the invitation, and it leaves the list. |

To change the role on a pending invite, invite the same email again with the
new role.

## Troubleshooting

| Problem | What to do |
|---|---|
| There's no invite row. | You're a member. Ask an owner or admin to invite people or change roles. |
| *"Enter a valid email address"* | Check the email for typos, like a missing dot. |
| *"Already a member"* | That person is already on the team. Look for them under **Members**. |
| A message says your trial's seats are all in use. | Your trial has a set number of seats. Contact the Machine team to extend it. |
| They didn't get the invite email. | Ask them to check spam. Then click **↻** to send it again. |
| The invite expired. | Expired invites drop off the list, so there's no **↻** to click. Invite the same email again. |
| People shows an error instead of the team. | Check you're signed in and online, then close and reopen Settings. |

## Related

- [General settings](/docs/desktop/settings/general)
- [Usage and billing](/docs/desktop/settings/usage-and-billing)
- [Privacy and security](/docs/desktop/privacy-and-security)